Note: If you are using the Navigation Pane in Minimized view, in the Navigation Pane, click Navigation Pane, and then right-click the task folder for which you want to change permissions. Note: If you are using the Navigation Pane in Minimized view, in the Navigation Pane, click Navigation Pane, and then right-click the task folder that you want to share. If you are using the Navigation Pane in Minimized view, in the Navigation Pane, click Navigation Pane, and then right-click the default Tasks folder. This is usually under My Tasks, displayed as Tasks. In Tasks, in the Navigation Pane, right-click the default Tasks folder. This section includes instructions for custom task folders that you create.Ĭlick Tasks in the Navigation Pane, and right-click the task folder that you want to share. You can create additional task folders that can be renamed or deleted. This folder cannot be renamed or deleted. The default Tasks folder in Outlook is created in each Outlook profile. You can create custom permissions by selecting the check boxes and options under Permissions. Perform activities defined by the folder owner. The contents of the folder do not appear. (Does not apply to delegates.)Ĭreate and read items and files, and modify and delete items and files that you create.Ĭreate items and files only. (Does not apply to delegates.)Ĭreate, read, modify, and delete all items and files.Ĭreate and read items and files, create subfolders, and modify and delete items and files that you create. (Does not apply to delegates.)Ĭreate, read, modify, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels that other people have for the folder. Under Permissions, in the Permission Level list, choose a permission level.Ĭreate, read, modify, and delete all items and files, and create subfolders.
On the Permissions tab, in the Name box, click Default. To do so, select the Request permission to view the recipient's Tasks folder check box. Optionally, you can request permissions to view the recipient's default Tasks folder. Make sure the check box Allow recipient to view your tasks folder is selected. In the To box, enter the name of the recipient for the sharing invitation message. If you have multiple folders, make sure you select the default Tasks folder. The default folder is usually under My Tasks, displayed as Tasks.
Share your default Tasks folder with specific people You can then share access to the task folder with your co-workers so that they can review the task list. For example, you can create a task folder for a specific project. You can create additional task folders and choose which of those folders to share. Task sharing is not limited to just the default Tasks folder that is created in all Outlook profiles. We've also tried SharePoint lists however the task will only be visible to the specific user it was assigned to (and will only go to the first user if two users are assigned).When used with a Microsoft Exchange account, tasks can be shared between people. Is this possible? To create a shared list that fully "syncs" with the individuals native task list? I'm not sure why it would work perfectly fine for one user but not the other. Tasks tab in Outlook and clicking on the shared list from To-Do. However, the other user can only view those tasks by opening the The user that created the list has all tasks showing up in their individual list, including tasks added by the other user. Most recently we created a shared list within Microsoft To-Do. Instead of having to open up the Tasks tab and click on a shared list. The end goal is to have Outlook open and on the Mail tab with the "To-Do Bar" enabled and showing Tasks on the right. The issue is that we cannot get the shared tasks to appear in both users' individual to-do list.
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